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During our "renameAndPromote" Hudson job, there is a "mailtemplate.txt" file created. For example, see https://hudson.eclipse.org/releng/view/Releng/job/eclipse.releng.renameAndPromote/ws/stage2outputOxygenM1/mailtemplate.txt We should also include "New and Noteworthy Link" in that mail template, to help not to forget to include in note to mailing lists. I some promotions, such as for "R" (releases) and RC4, it should also include acknowledgments and readme link.