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[jakarta.ee-wg] Minutes of Jakarta EE Steering Committee Meeting (May 15, 2018)

The following minutes were approved by the Jakarta EE Steering Committee on 5/22.

-------- Forwarded Message --------
Subject: [jakarta.ee-steering] Minutes of Jakarta EE Steering Committee Meeting (May 15, 2018)
Date: Tue, 15 May 2018 17:19:19 -0700
From: Ed Bratt <ed.bratt@xxxxxxxxxx>
Reply-To: Jakarta EE Steering Committee <jakarta.ee-steering@xxxxxxxxxxx>
Organization: Oracle Corporation
To: jakarta.ee-steering@xxxxxxxxxxx


See Agenda, below.

Voting Members Present

Eclipse: Mike Milinkovich
Fujitsu: Kenji Kazamura
IBM: Dan Bandera
Oracle: Ed Bratt
Payara: (Steve Millidge sent regrets, no alternate noted)
Red Hat: (not noted during meeting)
Tomitribe: David Blevins

Review of Minutes

  • No discussion offered.
  • Dan Bandera moved we approve the minutes from May 8.
  • Without objection, the minutes were approved.

Marketing Committee Update

  • Consensus was that the summary provided in the Agenda (below) was accurate.
  • Discussed frequency of updates and/or representation to the steering committee. Consensus was: working-group leaders are always welcome to bring issues to the Steering Committee. Occasionally the Steering Committee may ask for updates. At this point, no periodic updates are needed or expected. Steering Committee should make clear that there is an open invitation to update this committee as needed.

Spec Committee Update

  • Mike and Bill both report excellent progress. Mike has been recommended as lead, but the committee has not opted to organize this formality yet. At this point draft documents are being prepared in free-form fashion. There is general consensus thus far.
  • Both Mike and Paul noted that the contribution enhancements and process needed for Eclipse Foundation to support specification development ought to serve as a basis for additional projects, once Jakarta EE is fully functional.

Technical Vision Update

  • PMC is working to develop a general Template. PMC project leads will compare their templates and try to distill them to a common format, possibly as early as there next meeting, May 22.
  • It was noted that some clarification of key definitions will need to be accomplished so that we can reconcile differences between different committees.

Status of Oracle Contributions

  • Wayne updated and verified the current list of projects tracked by the status page: EE4J Project Bootstrapping.
  • Wayne agreed to provide a detailed status update for all projects
    • This has been circulated ahead of these minutes See e-mail, subject: "[jakarta.ee-steering] Status of EE4J Projects"

Recruitment of new members; Elections

  • Paul reports that Election process not ready to proceed.
  • Referred to updated slide-deck, circulated previously. See Members web-page and Google Presentation for potential recruitment
  • Still have vacant seats set aside for Enterprise members. Would like large enterprise scale customers -- e.g. Goldman Sachs, Credit Suisse class organizations. These members will participate in all committees and working groups.
  • Paul noted that Solutions membership is growing.
  • Steering committee should continue with recruitment efforts, probably without end. Existing membership could continue to offer introductions and initial engagement

Conferences

  • Marketing committee will identify and track priority conferences. Steering committee may only need to maintain awareness, except for EclipseCon and possibly JakartaOne if that gains traction.
  • Ed pointed the group to the PMC Minutes web-site. Wayne said, "Aww, it's just a Maven Plugin," (my paraphrase). It may be possible to establish a template for other committees to follow.

Legal Documents

  • Mike gave an update on progress with legal documents table circulated via e-mail, 2018-04-18, subject "Legal Documents" (Mike, did you create a Google Document for this?)
  • Continue to work on revisions to Contributor and ToU agreement updates. Still stuck in IP Advisory committee. Now Eclipse have the added issue of GDPR requirements. Mike would like to provide a single Eclipse committer agreement revision, rather than two since both these issues will require all contributor members to "re-up" their member agreements.
  • David Blevins asked how progress could be accomplished absent clear contribution agreements. Mike asked him to compose this in an e-mail, which could be forwarded to the appropriate staff/committee for Eclipse to respond (this has been done, see e-mail on today's date, subject: "Roadmap discussions and pending agreement revisions." Concern is about how these discussions can progress to achieve progress generating the Jakarta Road-map.
  • Action appears to be with IP Advisory committee at this point.

Any Other Business

  • Ed asked if PMC should regularly report to the Steering Committee -- It was observed that the PMC doesn't have a direct reporting relationship with this committee. Occasional updates would certainly be appreciated. The observation above of the location of the PMC meeting minutes will certainly be useful for following PMC progress. Ivar agreed to promote this site further (he has already done so).
  • Ed asked if the AI to provide links/forwarding details from the Java EE twitter account, to Jakarta EE were sufficient. Generally this was agreed to be adequate. Ed casually stated that this AI should be considered complete. No objection, but no formal vote was taken.
  • Mike requested that a new recurring topic be added to steering committee agenda: Budget for 2019. This will be ongoing discussion for the next several meetings. In general, this should conclude in September. The Eclipse Foundation uses a Calendar year for fiscal management (FY = CY). Paul will cascade this to other committees.
Please reply with corrections/changes/omissions.
Thank you,
-- Ed Bratt

On 5/15/2018 8:52 AM, Ed Bratt wrote:

Jakarta EE Steering Committee Agenda

May 15, 2018

Logistics

9:30 - 10:30 AM PDT (12:30-1:30EDT)
Please join Zoom: https://eclipse.zoom.us/j/140846579
Phone/Dial: Canada: +1 647 558 0588; Denmark: +45 89 88 37 88; France: +33 (0) 1 8288 0188; Germany: +49 (0) 30 3080 6188; Netherlands: +31 (0) 20 241 0288; Sweden: +46 (0) 8 4468 2488; Switzerland: +41 (0) 31 528 0988; United Kingdom: +44 (0) 20 3695 0088; US: +1 669 900 6833 or +1 408 638 0986                 
Meeting code: 140846579

1) Attendance / Role Call

(Will Lyons is traveling this week. Ed Bratt will represent Oracle and drive agenda.)
Eclipse Foundation:
Fujitsu:
IBM:
Oracle:
Payara:
Red Hat:
Tomitribe:

2) Review of minutes from prior meeting (May 8)

  • See e-mail sent from Will, subject: "Draft Minutes of Jakarta EE Working Group Steering Committee Meeting on May 8, 2018", May 10, 2018, 6:58 PM PDT. Also attached.
  • Discussion
  • Motion to accept minutes from last weeks meeting?

3) Marketing Committee Update

From the draft meeting notes, marketing committee May 10, circulated Friday May 11 by Amy Krofssik. Google Doc.
Highlights:
  • Collecting list of conferences, JUGs, other events to target for evangelism/outreach
  • Working session for vision/mission statement to include
    • Build awareness
    • Promote technology road-map
    • Engage community
    • Promote brand
    • Drive membership
    • Identify metrics
  • Discussion on key milestones
  • Identification of various community member profiles
  • Establish and maintain a 30/60/90 day plan

4) Spec Committee Update

No notes. Generally working with goals and requirements draft document. Highlights from draft meeting notes, Spec. committee, May 11
Working on draft documents
Jakarta EE Specification Process: Goals and Requirements as well as capturing the Jakarta EE Technical Direction.
Update on proposed schedule for Jakarta EE specification process (goal Sep. 15)?
Working on disentanglement of documents (i.e. how to enable technical progress while documents are still being developed (e.g. David Blevins' concerns around progress with Jakarta EE 8 Spec. documents)

5) Technical Vision Update

6) Status of Oracle Contributions

Status Page: https://www.eclipse.org/ee4j/status.php
Update from Wayne on Project provisioning
Projects with non-standard licensing proposals are still on hold, in spite of notices/requests made to the contrary. Business rationale for BoD has not been provided by Oracle. Update from Ed.

7) Recruitment of Enterprise members and Elections

Update from Paul White regarding elections and election process.

8) Conferences

Updates on Conferences and outreach
Oracle
  • Jakarta EE at Devoxx UK
  • Jakarta EE at Java Day, Japan and several Japan local events.
CFP for Oracle Code extended to May 17.
CFP for EclipseCon opens May 15 (Today).
Suggestions for tracking and identifying priority conferences

9) Legal Documents

Update/progress report from Mike

10) Any other business

..


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