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Re: [jakarta.ee-wg] Minutes of Jakarta EE Working Group Steering Committee Meeting on Apr 10, 2018

Hi Guillermo. 

Generally speaking, the Foundation working groups don’t publish the steering committee minutes on the website. We tend to leave it to those interested in the topic of working group governance to join the working group mailing list.  

This of course could be revisited, and is a choice made by the steering committee - but it’s not our normal mode of operation.  

Hope this helps.
Paul

Paul White
+1.613.852.4303 (mobile)
  
On Apr 24, 2018, at 1:20 PM, Guillermo González de Agüero <z06.guillermo@xxxxxxxxx> wrote:

Thanks! Will this minutes be published on the new jakarta.ee website?

El lun., 23 abr. 2018 19:53, <will.lyons@xxxxxxxxxx> escribió:
Minutes of Jakarta EE Working Group Steering Committee Meeting on Apr 10, 2018

Attendees (Steering Committee Members)
Dan Bandera - IBM
Will Lyons - Oracle
Steve Millidge - Payara
Kenji Kazumura - Fujitsu
David Blevins - Tomitribe


1) Review of Working Group Process

Referred to document with general advice on governance from Paul White of the Eclipse Foundation:

https://docs.google.com/document/d/1a2GyMNSz81xDjiOJo51wTxAZWel8F5cPyarMdd0pNKM/edit?ts=5ac3ab03

a) Steering Committee membership is as follows:

Steering Committee
Dan Bandera - IBM
Will Lyons - Oracle
Mark Little - Red Hat
Steve Millidge - Payara
Kenji Kazumura - Fujitsu
David Blevins - Tomitribe

Representatives of the Eclipse Foundation will attend these meetings as well.

b) Steering committee mailing list - the following will be working shortly:
jakarta.ee-steering.committee@xxxxxxxxxxx
c) Voting
Decisions of the Steering Committee are determined by vote.  

Guidance from the Eclipse Foundation team was that Working Group votes typically require a majority vote, and referenced the Working Group Charter document.    The group accepted this guidance.

[Note: The Working Group Charter document describes that some votes require a super majority per the Working Group Charter document. I don't see mention of non super-majority requirements.  
https://www.eclipse.org/org/workinggroups/jakarta_ee_charter.php

I assume we will proceed with majority votes until a concern is raised.)
d) It was voted and agreed unanimously that alternates and experts nominated by Steering Committee members are welcome to attend Steering Committee meetings and will be included on the jakarta.ee-steering.committee mailing list.   Note that only there is only one vote per Steering Committee membership.
A/I: Steering Committee members should send Paul White of the Eclipse Foundation a list of alternates and experts to be included on this mailing list.
e) Will Lyons was nominated and voted unanimously to be secretary for Steering Committee meetings.

f) It was voted unanimously that Steering Committee meetings will be held weekly at 12:30 PM EDT via Web conference for the immediate future.

g) Scheduling face to face meetings was tabled for a future discussion.

h) Posting meeting minutes
Typical procedure for Eclipse Working Groups is that meeting minutes are drafted, and the group approves, edits or abridges the minutes in the following meeting by majority vote.  Minutes are then be forwarded to the Working Group email list, and archived at the EF Web site.

If there is a need to discuss topics that cannot be included in public meeting minutes, the group can vote to go in executive session and conduct discussions that are not included in public meeting minutes.
2) Election process and schedule for Jakarta EE working group committees

Reviewed email from Paul White to the Jakarta EE Working Group on April 9 describing the process for nominating and electing representatives to the Steering Committee, the Specification Committee, and the Marketing and Brand Committee.   The elected positions are to represent each of the Influencer Members, Participant Members, and Committer Members.    This communication will be sent to ee4j-community (or the jarkata.ee-community) mailing list.

3) Jakarta EE Logo
Voting on the logo has closed.  The winner will be announced no later than Friday April 27.
4) High-level vision statement for Jakarta EE

It was recommended and unanimously agreed that the Working Group publish such a statement that has been under discussion no later than than April 27.   This will be published by the EF with Working Group input.

5)  Status of Oracle contributions

Oracle has invited Working Group members with bi-weekly meetings to provide a detailed review and update on the status of the Oracle contribution process. The group requested that these meeting continue, on an as needed basis when there are significant updates, milestones or decision points.  It was requested that the Working Group be invited.

There was a discussion of which group owns the long term technical direction for the Jakarta EE platform, beyond the initial Oracle Java EE 8 contribution, and beyond the individual directions established by the individual EE4J projects.  The PMC, the Spec Committee, and the Steering Committee may all have roles to play   It was agreed that the discussion be tabled for now, and that we return to it in the next Steering Committee meeting.

The group reviewed the status page being managed at:

https://www.eclipse.org/ee4j/status.php

Updates included:

- The Mojarra initial contribution has been made.

- Oracle hopes to have the Jersey initial contribution submitted this week.

Oracle is proposing an additional set of projects for its next "batch" of contributions.  The PMC reviewed 10 project proposals this week. Additional committers need to be added for some projects.   3 proposals are ready for submission as of April 10.   The proposals include a project proposal which will include TCKs.   Oracle hopes to submit these proposals for review by the end of the week of April 9 or early the following week, and hopes to have these project proposals available for community review no later than April 27.

Dmitry Kornilov requested an official allowance to use the Jakarta EE name in EE4J project names such as “Eclipse Jakarta EE TCK” and “Eclipse Project for Stable Jakarta EE APIs” and in groups.io domain, replacing javaee name.   This request was unanimously approved.

[Brief private discussion at end of meeting abridged]

The meeting adjourned at this point.  

The next meeting will be April 17 @12:30 PM EDT.

Will Lyons
Secretary

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