If you've already received this announcement, apologies for the duplicate, but it's worth reading twice!
The GSoC 2017 Mentor Summit is 3 months away! Read below for all the details.
Event Dates
Friday, October 13 - Sunday, October 15
Location
Conference: Google Campus in Sunnyvale, California.
Hotels: Sheraton Sunnyvale and Aloft Santa Clara
Purpose
As a way to say thank you and to continue to keep GSoC evolving we hold an annual summit. We bring two mentors from each participating organization to the Googleplex in Northern California for a weekend to talk about GSoC, the greater FOSS community, what can be done to make the program better, how to keep students involved in their communities post-GSoC, and many other topics. It’s also a fun way to meet up with other mentors and org admins across the GSoC universe.
The event is an unconference: at the beginning of the weekend, attendees help determine the schedule. There will be a track related to Google open source projects and to discuss some specific GSoC and GCI topics, but otherwise y’all make the weekend what you want it to be!
Who can come?
Two* Mentors or Org Admins are invited from each GSoC 2017 organization. It is up to the Organization Administrators and your community to decide on which two people will be attending (but they must be 2017 Mentors with assigned student projects or a 2017 Organization Administrator).
Where can I find more information?
Please visit the Mentor Summit website for information about the plan for the weekend, hotels, shuttle schedules, local information, instructions for requesting visa letters and more. We’ll be adding more information to the site as the date gets closer, so make sure to check back often!
How do I get reimbursed for travel expenses?
Each organization will receive $2200* from Google to cover the costs of travel to the Mentor Summit. Org Admins are responsible for re-distributing the funds to their delegates. Talk to your Org Admin to find out what receipts they may require for reimbursement.
*What if we miss an evaluation?
Organizations that miss an evaluation during the program will only be able to send one delegate and will only receive $1100 in travel funding. Any organizations missing two or more evaluations will not be able to send any delegates to the summit and will not receive any travel funding.
Waitlist
Many orgs wish to send more than two delegates to the Mentor Summit at their own expense. If your organization has more than two delegates that wish to attend the Mentor Summit, please have them put their name on the waitlist. As we get closer to the event we will contact any additional people that we can accommodate. Google will cover the two hotel nights, but no other additional funds will be provided. Please do not book a hotel room until Google admins have contacted you directly about an open space.
Not sending any Mentors to the Summit?
If your organization does not wish to send anyone to the Mentor Summit at all please let us know via the registration form so that we can make note of it and take some of the people off of the waitlist.
Sign Up Here!
If your Org has decided that you should attend the Mentor Summit please complete all 3 of these steps before September 5th, preferably at the same time. (The sooner the better to guarantee you a hotel room.)
Please complete the Mentor Summit Registration form as soon as you are sure you will be able to attend.
Book your hotel room before September 5. We encourage you to book as soon as you know you will be attending to guarantee your room. You get to choose which hotel you wish to stay at.
To book your room, use these GSoC specific hotel registration links: Sheraton Sunnyvale or Aloft Santa Clara
When booking your hotel you will need to supply a credit card number for incidentals and extra nights. You will not be charged for the nights of October 13 and 14.
Read the GSoC 2017 Mentor Summit website for many more details about the weekend.
If you have any questions please contact us at gsoc-support@xxxxxxxxxx
Best,
Stephanie Taylor and Mary Radomile
