Wayne
-------- Original Message --------
Hi everyone,
The Google Summer of Code Mentor Summit is approaching!
When: October 20-21, 2012
Where: Google Headquarters, Mountain View, California
Some brief background: The Google Summer of Code Mentor
Summit is a two-day "unconference" [0] that brings together two
mentors (or org admins) from each of the mentoring organizations
that has participated in GSoC that year. Google pays for a two-night
hotel stay, transportation costs, conference facilities, and food
for the weekend, and the attendees make the agenda. We've
consistently heard from mentors over the years that the summit was
one of the best conferences of the year for them. The opportunity to
meet face-to-face with other FOSS community members is a valuable
experience, as is the time spent discussing ideas in a casual forum
where everyone's voice can be heard. I'd encourage your organization
to send delegates to the summit even if you don't quite understand
of the utility of it now - I feel confident you won't be
disappointed with the results.
Attendees stay at the Wild Palms hotel [1] while they're in town and
we serve a traditional dinner of thai food on Friday night and have
a pizza and pool party on Saturday night.
Here's how to proceed with booking and attending:
1) Your organization will need to decide on two delegates [2] to
send to the event. Any people who want to attend above and beyond
the two from your org will need to list themselves on the Waiting
List [3] and wait for word from me about extra space as we get
closer to the event.
NB: The wiki requires a login when
visiting for the first time. The username is "mentor" and the
password is "yourock." I highly recommend creating your own account
with a unique password once you have logged in for the first time.
2) Once your organization has decided on the two delegates it would
like to send to this year's event, those individuals can feel free
to book their hotel rooms at the Wild Palms [4] now. Please note
that if the Wild Palms fills up, this link will redirect you to a
registration page for the overflow hotels we are also contracted
with. Don't be concerned if your registration is with the Avante or
the Domain instead. We'll have shuttles running between the hotels
and to campus for the whole weekend.
NB: The hotel
registration deadline is 10 September in order to gauge attendance
earlier in the process this year. If you really want to stay at the
Wild Palms, I'd recommend you book early. :-)
3) Please fill out the Mentor Summit Preparation form [5] as soon as
you have confirmed your hotel room.
4) We include the reimbursement for travel to the mentor summit and
the mentor stipends in one PO to your organization. Please see the
payment info page [6] for more detail on this. These POs will be
issued to your org soon after it has made the payment request.
5) Flights should be purchased once you have a confirmed PO. All
orgs pay for plane tickets ahead of time and then request
reimbursement via invoice against the PO once you have receipts for
the flights.
6) Please check out the wiki [7] and fill in your name if you're
attending. Look around the rest of the site - it has lots of useful
information for you about the event and what to expect.
7) In the unlikely event that your organization does not plan to
attend the mentor summit at all, please fill out this form [8] to
let me know. Please only fill this out if you are *not* sending
*any* delegates to the summit.
8)
New! We are doing session scheduling for this year's
summit via Google Moderator. Please fill in your ideas for sessions
on the webpage [9] by September 28 and vote for your favorite ideas!
**We will not be handling scheduling on Saturday at the mentor
summit as we have in the past. Please use this page if you want to
schedule a session for this year's event.** You can read more about
how we're running session scheduling this year on the wiki [10].
9) Please remember that any organization that misses two or
more evaluation deadlines may not attend the summit.
If you
book travel and then get uninvited from the summit after the
final evaluations you will not be reimbursed for travel
costs and your hotel stays will be cancelled. So don't miss
those evaluations or you jeopardize missing the event!
[0] -
http://en.wikipedia.org/wiki/Unconference
[1] -
http://www.jdvhotels.com/hotels/siliconvalley/wild_palms
[2] - A "delegate" is defined as either a mentor or org admin who
participated in this year's GSoC program. We're sorry, but we
can't accomodate other people from your organization who did not
mentor or administer this year. Also, we will not accept any
mentors who missed an evaluation deadline in this year's program.
Please contact me if you have questions about if a person from
your organization is on this list.
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