[jakarta.ee-wg] Minutes of October 2 Jakarta EE Steering Committee Meeti

[will.lyons@xxxxxxxxxx]

Minutes of October 2 Jakarta EE Steering Committee Meeting

Attendees:

Fujitsu: Kenji Kazumura, Mike Denicola
IBM: Kevin Sutter, Dan Bandera
Oracle: Will Lyons
Payara: not present
Red Hat: not present
Tomitribe:  Richard Monson-Hafael
Martijn Verburg:
Ivar Grimstad:

Eclipse: Mike Milinkovich

Review of Minutes from Prior Meeting 

Sept 18 minutes approved pending request from Paul White to remove budget data.

Budget Update 

EF plans to send out participation agreement to SC members in the next few days. 

Working Group Calls

Created this Doodle poll to select the best time for most of us. Please respond and let me know what time slot would work for you. I have extended the poll with day / times suggested by Amelia. Note: we are trying to get your input on the day / time in a week, please do not focus on the poll dates.

Weds @11 AM Eastern time is looking like the best time.

EclipseCon Europe 

Paul requests we reach out to community members to let them know about it and encourage attendance

Regarding Steering Committee meeting calendars generally there is no SC meeting during ECE or during Thanksgiving week.

Mike reiterated request to encourage attendance.  Please reinforce blogs from other Jakarta EE members.

Updates on Oracle contributions

https://www.eclipse.org/ee4j/status.php

Schedule discussed last week:

        Sep 21 -- All code required for GF build contributed.
        Sep 23 — Eclipse GlassFish builds.
        Oct 1 -- Java EE 8 CTS testing. We are able to run CTS tests on Eclipse GlassFish.
        Oct 22 — CI/CD release pipelines completed.
        Oct 22 -- Eclipse GlassFish 5.1-RC1 milestone release.
        Nov 5 — Dependencies updated. All projects are released to OSSRH and have dependencies to Eclipse version of other components.
        Nov 30 -- Release Review completed.
        Dec 14 -- Eclipse GlassFish 5.1 release. All CTS tests are passed.

Change of Maven groupid went well.  

CI/CD pipelines - progress since last week.   23 tasks are closed.  84 in progress.   12 to do. 

Some contributions remain to be published.

Oracle still needs to blog on this topic.

Will do and encourage attendance at the conferences and reference other blogs.

Tanja would like input on which milestones to "make noise" about.

Dmitry will evaluate the feasibility of producing downloads of nightly builds and provide a target date for doing so (or having it done) next week.  

This does not change the goal to create an RC1 milestone release on Oct 22.

The next major milestone would be the Dec 14 release date.   Do a full PR push on this milestone.

Discuss Building Momentum for Jakarta EE discussed in the last Steering Committee meeting (excerpts from email content in italics)

1. Release Eclipse GlassFish and certify it as Java EE 8 compatible.

Each of the EE4J projects have project leads identified.   Each of the EE4J projects needs to be released and a task in the project’s issue tracker has been opened to track this activity.   For example, see: https://github.com/eclipse-ee4j/servlet-api/issues/195  

We would welcome project leads, or other committers, to take the initiative to:
•    Review the release documents and prepare to release these projects, or recruit and encourage other community members to do so, and..
•    Update the appropriate Jira issues reflecting your plans
•    Let Ed and Dmitry know if you will take on responsibility for releasing the project in question

Dmitry has created a Google spreadsheet for tracking progress:
https://docs.google.com/spreadsheets/d/1e8inaprMOjnq04hU2o76egHhC8AF3-vNvqjRq6GR0eM/edit#gid=0

Last week the activity being tracked above is less than 10% complete.  

Seeing progress but there is not enough progress.  Dmitry requested status from project leads today.

2. Create a roadmap for definition of a specification process by the end of the year

  Ideally we will define public milestones some of which are achievable by Code One / EclipseCon Europe.  

Are we still tracking to have a draft process ready for community review by ECE/OC1.   Draft process distributed and is under review by Spec Committee.  Still tracking to ECE/OC1 goal.

Still on track.  Making good progress.  Thank you Wayne and Tanja!

3. Announce commitment to Working Group funding

Assuming we collectively commit to a funding model, we should communicate this externally.   We expect to make progress on this topic in the next Steering Committee meeting.

Mike blogged on this last week (thanks Mike).

4. Demonstrate successful execution of the contributed TCKs

Progress on this is possible by Code One/ECE but not likely.  Our messaging should not rely on this.

5. Define distributed ownership of Jakarta EE technology areas and directions

This is related to item #1.

6. Commit to Code One/ECE messaging

    https://docs.google.com/document/d/1_Bgh5rP1qKJdATlQ5ZC-ceJ9AFvHq8lq8_xFrarnlH0/edit

I will update to align with Mike's blog on funding/blogging.

Assuming the specification process is still on track, I will update this document to reflect that.

Regarding setting technical direction, David initiated a community discussion on Jakarta EE technology directions, starting with jakarta.ee-wg@xxxxxxxxxxx, and the PMC list, and leads (David requested list of lead names) and report back at next Steering Committee meeting.  David had several responses to his mail.   Have another 10 days for further replies.  We should discuss this week.

Will discuss next week.  Will ask David to be prepared to discuss next week.

Code One/ECE presence  

Mark has a panel discussion scheduled.    Should capture details of who will participate next week.

Adding Weds evening BOF session at ECE.

Create a summary of Code One sessions related to Jakarta EE to use for blogging.

Tanja will do similar a similar calendar for ECE.

Legal Documents  

Oracle Legal is working on the TM license agreement. We have requested a date for a draft.

JakartaOne   

Not enough time to plan/execute for mtg next year.  Will target for Spring 2020 for a physical event.   Will target 1-2 virtual events for 2019.

Marketing Committee Update

We will create a social media kit for ECE this week and distribute to members.  
Standardization of project pages.   Marketing committee would like to create a standard template - will ask if PMC wants such a template for (optional/recommended) use by individual projects.  PMC believes this is a good idea, and we should encourage individual projects to use it.  Target delivery probably after ECE.  

Bill is ready to use such a template for a first project (JavaMail).   David (TT) has created a template for MP, David (or someone from TT) volunteered to create a Jakarta EE template based on this MP template.

PMC Update

No Update