Anne Jacko
Information for Project Leads about Release Reviews
Before your Release Review call is officially scheduled (and appears on
http://www.eclipse.org/projects), we need to have 1) PMC approval for the review (via e-mail to EMO,
emo@xxxxxxxxxxx), 2) IP Clearance from Eclipse Legal, and 3) the final version of the review docuware. These items are due at least one week before the review conference call date.
IP Clearance: This can take some time to complete. We urge you to request the review as soon as possible by sending e-mail to
janet.campbell@xxxxxxxxxxx. Please ask Janet to have your review completed at least ten days before your proposed review call date. You may not hold the review without IP clearance.
Review docuware: Many people underestimate the time and effort needed to create the docuware, so please be sure to allow enough time for this task. The "official" due date for the docuware is one week before the review call (T - one week). However, the docuware needs to be reviewed by the EMO before posting. If you wait until the due date to submit the first draft and the EMO requests changes, then you'll probably miss your deadline and your review will be postponed. We strongly suggest this timeline for submitting docuware:
T - two weeks: submit first draft via e-mail to EMO
T - 10 days: submit final draft
T - one week (due date): EMO posts final version on website before announcing review call
Please note that that we need both a vendor-neutral format file (PDF) and the source format that you used to create it; we archive both versions.
Many projects overlook these items when they do their first draft:
• page (slide) numbers • copyright notice • EPL notice • IP Log URL