[eclipse.org-eclipsecon-program-committee] EclipseCon PC meeting reminde

First, note that the call info is changing:

866-214-3176 or

404-827-9098

Access code 8870689

Apologies for the in-flight switch, but BEA decided to change conference providers on me. Second, the time is extended to two hours for tomorrow’s meeting: from 10am PST until noon PST, to accommodate our agenda:

Finalize the tutorial program. We need to complete the work we started last week on wrapping up tutorial selection. See recap at the end of this note.
Talk about the breakdown of long & short talks. See “Slots” below.
Discuss the voting mechanism for long & short talks.
Agree on a process for dividing the work of reviewing these talks. I assume we will divide into subcommittees as the website suggests, but we need to agree on targets for the next several weeks, how we will handle ambiguous classifications, balancing, etc.
Begin looking at the long talks. If time permits.

Slots: There are 4 one hour time periods X 5 parallel tracks = 20 sessions on Tuesday and Wednesday; on Thursday there are 15 if we end at 4, 20 if we end at 5. This gives a total of 55 (4pm) or 60 (5pm) slots. Each slot holds one long or six short talks. Here’s a strawman proposal: one hour of each day reserved for short talks, with Thursday’s being from 4-5pm, so that if we get insufficient number (or quality) submissions, we skip that slot and end an hour early. (Recall that we’re allowing short talk submissions into early 2006; there are 37 submissions as of today.) That would mean 45 long talks and 90 short talks if we use the final hour, 45/60 if we don’t.

And the recap from last week’s “pre-Turkey” call:

Sri, MikeB, PaulV and I met today and made the following selections for the tutorial program:

Accepted: 172, 171, 52, 130, 163, 186 (better title, though)

Declined: 70, 151 – but encourage long talk or panel to get some feedback, 154 (but state that we’d like to accept a long talk version of this)

These decisions will be held (not recorded) until we complete the tutorial program, which we’ll do on the next call, Friday, December 2^nd. Please plan on attending for two hours so that we can wrap this up. We also agreed to note in 71 that we’ll definitely consider this when selecting long talks as we did declined Koer’s offering in 70.

We have 9 more tutorials to select from among the remaining 23; please have 2-3 talks to nominate for the next call. I’ve attached an updated spreadsheet that includes the decisions from today in case that’s useful.

A query to examine the remaining tutorials sorted by vote (but not including the decisions from last week) is http://canuck.gda.itesm.mx/eclipsezilla/buglist.cgi?query_format=advanced&short_desc_type=allwordssubstr&short_desc=&component=Tutorial&long_desc_type=substring&long_desc=&bug_status=NEW&emailassigned_to1=1&emailtype1=substring&email1=&emailassigned_to2=1&emailreporter2=1&emailcc2=1&emailtype2=substring&email2=&bugidtype=include&bug_id=&cmdtype=doit&order=Reuse+same+sort+as+last+time&field0-0-0=noop&type0-0-0=noop&value0-0-0=