From: cdt-dev-bounces@xxxxxxxxxxx [mailto:cdt-dev-bounces@xxxxxxxxxxx]
On Behalf Of Chris Recoskie
Sent: Monday, July 18, 2011 3:28 PM
To: CDT General developers list.
Subject: Re: [cdt-dev] Summit 2011
My $0.02 is that less and less people have been going to EclipseCon (for a myriad of reasons), so coinciding major planning meetings around that doesn't make sense like it used to in years gone past. For me personally, I am way
more likely to get approval to travel based upon there being an important planning meeting that I can't miss than to get approval to go to EclipseCon. If anything I'd get permission to go to EclipseCon as a side benefit of being approved to go to the planning
meeting :-P
Online meetings mostly work well. We would need to have enough teleconf bridges/web meeting instances to facilitate breaking into groups I think. The only thing that doesn't work so well on them is whiteboarding unless you have a smart board or a wacom tablet
or something. The new people would miss out on getting to meet everyone face to face for the first time though, which is something you can't really replace. Naturally as well you are going to not end up having those interesting conversations in the bar that
we always seem to have. If people want a face-to-face meeting combined with a teleconference/web meeting, I can probably get a good room in the lab here in Toronto that has individual phone microphones for each participant in the main room. I would have to
see what if anything is available as far as funding for the food/etc, but I'd be pretty certain that we would not have a ton of funding.
As far as duration, I think it has to be a multi-day affair, broken up into groups as appropriate. Otherwise you just can't hope to cover everything. If you coincide it to run directly after EclipseCon, everyone is so burnt out by the end of the week that they
all just want to go home and have a hard time paying attention, so you won't be able to get as much out of it. If you try to do it during EclipseCon itself, people will have tons of conflicts with other sessions they want/need to go do.
===========================
Chris Recoskie
Team Lead, IBM CDT and RDT
IBM Toronto
"Schaefer,
Doug" ---07/18/2011 03:00:59 PM---Yes, I wasn't talking about replacing the face to face, just having that component at EclipseCon. I
Yes, I wasn’t talking about replacing the face to face, just having that component at EclipseCon. I tend to meet more new community members at EclipseCon than the CDT Summit anyway.
We do need to have a plan in place by the end of September (and the Eclipse board would actually prefer we have it earlier, but we get some leeway there), and should have interactive meetings on
the issues we need to address and new features that feed into that plan. And it’s pretty much a given now that not every committer is able to make a summit anyway, I think an eSummit would fill our needs. And next year, if someone wants to hold it and organize
early, we can try again at a full summit.
:D
From:
cdt-dev-bounces@xxxxxxxxxxx [mailto:cdt-dev-bounces@xxxxxxxxxxx]
On Behalf Of Marc-Andre Laperle
Sent: Monday, July 18, 2011 2:45 PM
To: CDT General developers list.
Subject: Re: [cdt-dev] Summit 2011
March 26-29 is really late in the development cycle. To me, the summit should be about planning Juno, discussing architecture, potential solutions to hard problems we want fixed in Juno.
On 11-07-18 2:22 PM, Dominique Toupin wrote:
Replacing a 3 days face to face summit by an online meeting will not benefit the community, I think its very good if we can keep the face to face event.
Many people dial-in but they typically work on something else, we do not have the evening/lunch event when people can discuss further, etc.
Looking at other open source projects/foundations they do a lot of co-located events (e.g LinuxCon and Tracing Summit), I had a quick chat with Ian from the Eclipse Foundation, he thinks it's a good
idea to co-locate the summit with EclipseCon, possibly Thursday/Friday as long as we plan ahead to ensure we have a conf room available at
http://reston.hyatt.com (as program chair, I am sure you can make it happen).
Co-locating with EclipseCon has a few benefits:
- Less travel (EclipseCon + Summit same place/date)
- No sponsors/funding to find
- No local logistics (room, special events, lunch, dinner, etc.)
- more developers are likely to come
- Reston is 8.5 hours drive from Toronto
- etc.
The only down side I see is it's not a good timing to plan for the next release so we could do as you suggested i.e. an online meeting in September but hopefully a short one maybe half a day to start
and then we can see if we need extra ones for specific topics e.g. multi-core debug.
Co-locating with EclipseCon seems quite future proof to me, what do you think?
From:
cdt-dev-bounces@xxxxxxxxxxx [mailto:cdt-dev-bounces@xxxxxxxxxxx]
On Behalf Of Schaefer, Doug
Sent: 18-Jul-11 11:24
To: CDT General developers list.
Subject: Re: [cdt-dev] Summit 2011
I agree. The time is pretty short to organize a full blown summit in September. But, we still need to have planning meetings to set the agenda for CDT in Juno.
What I’d like to propose is an eSummit instead using a conference bridge and Webex. I was thinking of a block of four hours running noon-3 Ottawa time (give or take), which allows for evening in
Europe and morning in California. We could start with two days like that and expand if needed.
I would then propose that we have a CDT get-together at EclipseCon next March. We had a really nice multi-core meeting last year and could do that for CDT in general. We could do it for a couple
of hours and be separate from the BOF which is a more open meeting.
What do you think?
Doug.
From:
cdt-dev-bounces@xxxxxxxxxxx [mailto:cdt-dev-bounces@xxxxxxxxxxx]
On Behalf Of Dominique Toupin
Sent: Wednesday, July 13, 2011 9:06 AM
To: CDT General developers list.
Subject: Re: [cdt-dev] Summit 2011
Hi Doug,
It's not easy to plan/organize the CDT summit in the middle of summer for a date in Sept/Oct:
- many people are on vacation, it's hard to get developers to register;
- organizing the logistic in the middle of summer was not easy for us last year again because of many people on vacations and it was hard to get big conf room for Sept;
- in July many people are already booked for business trips in the fall e.g. myself, Elena, Marc, etc. if know more in advanced it will be easier to plan around the summit date;
- fall is a busy time of the year for many people, May/June is the Eclipse release crunch and March is EclipseCon...;
To get more developers to join the summit we could either:
- do the plan/organization after the Eclipse release and held the summit in Dec/Jan
- do the plan/org in May and held the summit in Sept/Oct
- looking back at last March EclipseCon we could investigate if we can do it Thursday and Friday (http://www.eclipsecon.org/2011/program/?programdate=2011-03-24)
- we could even investigate if we can do it together with the GCC summit (http://www.gccsummit.org)
Best Regards,
Dominique
From:
cdt-dev-bounces@xxxxxxxxxxx [mailto:cdt-dev-bounces@xxxxxxxxxxx]
On Behalf Of Schaefer, Doug
Sent: 8-Jul-11 14:20
To: cdt-dev@xxxxxxxxxxx
Subject: [cdt-dev] Summit 2011
Hey gang,
Just a reminder to sign up for CDT Summit 2011 at
http://wiki.eclipse.org/CDT/summitfall2011. Notice a few signed up already. The more that
show interest, the more we’ll realize we really need to have one again J.
Cheers,
Doug.
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